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Mail Merge from Outlook opens up two MS Word documents. [message #1819] Wed, 05 July 2006 10:23 Go to next message
mfaisald
Messages: 8
Registered: July 2006
Junior Member
Hi,
I am using Office 2003. When I do mail merge from Outlook, it opens up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
Re: Mail Merge from Outlook opens up two MS Word documents. [message #1833] Wed, 05 July 2006 12:42 Go to previous messageGo to next message
mfaisald
Messages: 8
Registered: July 2006
Junior Member
Thank you for your response, here is what I did;

In Outlook, I open my contact list. Click on Tools, click on Mail
Merge...The Mail Merge Contacts dialog box comes up. Choose "Only
selected contacts" under Contacts...Choose "New Document" under
Document file and click on OK. Two MS WORD documents open up.
I then tried "Existing Document" option under Document file in Mail
Merge Contacts dialog box, clicked on OK and again two MS WORD
documents open up, one existing document that I chose and one blank
document.


Russ Valentine [MVP-Outlook] wrote:
> Sounds normal to me, depending on how you're doing the merge.
> But then you never said how you were doing the merge, so no one can say.
> --
> Russ Valentine
> [MVP-Outlook]
> <mfaisald@gmail.com> wrote in message
> news:1152120215.964643.238870@75g2000cwc.googlegroups.com...
> > Hi,
> > I am using Office 2003. When I do mail merge from Outlook, it opens up
> > two MS WORD documents instead of one.
> > Any suggestions please ?
> >
> > Regards,
> > Mo
> >
Re: Mail Merge from Outlook opens up two MS Word documents. [message #1839] Wed, 05 July 2006 13:03 Go to previous messageGo to next message
suemvp
Messages: 18932
Registered: May 2006
Senior Member
FWIW, I've seen other reports of this, but couldn't duplicate it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Russ Valentine [MVP-Outlook]" <russval@gmail.com> wrote in message news:uZYcudGoGHA.4108@TK2MSFTNGP05.phx.gbl...
> Sounds normal to me, depending on how you're doing the merge.
> But then you never said how you were doing the merge, so no one can say.
> --
> Russ Valentine
> [MVP-Outlook]
> <mfaisald@gmail.com> wrote in message
> news:1152120215.964643.238870@75g2000cwc.googlegroups.com...
>> Hi,
>> I am using Office 2003. When I do mail merge from Outlook, it opens up
>> two MS WORD documents instead of one.
>> Any suggestions please ?
>>
>> Regards,
>> Mo
>>
>
>
Re: Mail Merge from Outlook opens up two MS Word documents. [message #1841] Wed, 05 July 2006 13:25 Go to previous messageGo to next message
mfaisald
Messages: 8
Registered: July 2006
Junior Member
Thank you both of you for taking time to read and reply;

So from your response I understand that its normal behavior and that
feature can't be disabled. I mean either from Taskpane or Toolbar we
have to face two documents eventually. Am I right ?


Sue Mosher [MVP-Outlook] wrote:
> FWIW, I've seen other reports of this, but couldn't duplicate it.
>
> --
> Sue Mosher, Outlook MVP
> Author of Configuring Microsoft Outlook 2003
> http://www.turtleflock.com/olconfig/index.htm
> and Microsoft Outlook Programming - Jumpstart for
> Administrators, Power Users, and Developers
> http://www.outlookcode.com/jumpstart.aspx
>
> "Russ Valentine [MVP-Outlook]" <russval@gmail.com> wrote in message news:uZYcudGoGHA.4108@TK2MSFTNGP05.phx.gbl...
> > Sounds normal to me, depending on how you're doing the merge.
> > But then you never said how you were doing the merge, so no one can say.
> > --
> > Russ Valentine
> > [MVP-Outlook]
> > <mfaisald@gmail.com> wrote in message
> > news:1152120215.964643.238870@75g2000cwc.googlegroups.com...
> >> Hi,
> >> I am using Office 2003. When I do mail merge from Outlook, it opens up
> >> two MS WORD documents instead of one.
> >> Any suggestions please ?
> >>
> >> Regards,
> >> Mo
> >>
> >
> >
Re: Mail Merge from Outlook opens up two MS Word documents. [message #1843] Wed, 05 July 2006 13:50 Go to previous messageGo to next message
russval
Messages: 5004
Registered: June 2006
Senior Member
Eventually, yes. When you select "New Document" as your merge type, you will
get both the merge setup document and the document that is the output of the
merge.
Is it causing a problem?
--
Russ Valentine
[MVP-Outlook]
<mfaisald@gmail.com> wrote in message
news:1152131108.559628.176090@m73g2000cwd.googlegroups.com...
> Thank you both of you for taking time to read and reply;
>
> So from your response I understand that its normal behavior and that
> feature can't be disabled. I mean either from Taskpane or Toolbar we
> have to face two documents eventually. Am I right ?
>
>
> Sue Mosher [MVP-Outlook] wrote:
>> FWIW, I've seen other reports of this, but couldn't duplicate it.
>>
>> --
>> Sue Mosher, Outlook MVP
>> Author of Configuring Microsoft Outlook 2003
>> http://www.turtleflock.com/olconfig/index.htm
>> and Microsoft Outlook Programming - Jumpstart for
>> Administrators, Power Users, and Developers
>> http://www.outlookcode.com/jumpstart.aspx
>>
>> "Russ Valentine [MVP-Outlook]" <russval@gmail.com> wrote in message
>> news:uZYcudGoGHA.4108@TK2MSFTNGP05.phx.gbl...
>> > Sounds normal to me, depending on how you're doing the merge.
>> > But then you never said how you were doing the merge, so no one can
>> > say.
>> > --
>> > Russ Valentine
>> > [MVP-Outlook]
>> > <mfaisald@gmail.com> wrote in message
>> > news:1152120215.964643.238870@75g2000cwc.googlegroups.com...
>> >> Hi,
>> >> I am using Office 2003. When I do mail merge from Outlook, it opens up
>> >> two MS WORD documents instead of one.
>> >> Any suggestions please ?
>> >>
>> >> Regards,
>> >> Mo
>> >>
>> >
>> >
>
Re: Mail Merge from Outlook opens up two MS Word documents. [message #1861] Wed, 05 July 2006 14:26 Go to previous messageGo to next message
mfaisald
Messages: 8
Registered: July 2006
Junior Member
Its not causing a problem as such but I was just wondering if its
possible to display only one document instead of two.
But I really appreciate for sharing your time and thoughts with me.

Best Regards,

Russ Valentine [MVP-Outlook] wrote:
> Eventually, yes. When you select "New Document" as your merge type, you will
> get both the merge setup document and the document that is the output of the
> merge.
> Is it causing a problem?
> --
> Russ Valentine
> [MVP-Outlook]
> <mfaisald@gmail.com> wrote in message
> news:1152131108.559628.176090@m73g2000cwd.googlegroups.com...
> > Thank you both of you for taking time to read and reply;
> >
> > So from your response I understand that its normal behavior and that
> > feature can't be disabled. I mean either from Taskpane or Toolbar we
> > have to face two documents eventually. Am I right ?
> >
> >
> > Sue Mosher [MVP-Outlook] wrote:
> >> FWIW, I've seen other reports of this, but couldn't duplicate it.
> >>
> >> --
> >> Sue Mosher, Outlook MVP
> >> Author of Configuring Microsoft Outlook 2003
> >> http://www.turtleflock.com/olconfig/index.htm
> >> and Microsoft Outlook Programming - Jumpstart for
> >> Administrators, Power Users, and Developers
> >> http://www.outlookcode.com/jumpstart.aspx
> >>
> >> "Russ Valentine [MVP-Outlook]" <russval@gmail.com> wrote in message
> >> news:uZYcudGoGHA.4108@TK2MSFTNGP05.phx.gbl...
> >> > Sounds normal to me, depending on how you're doing the merge.
> >> > But then you never said how you were doing the merge, so no one can
> >> > say.
> >> > --
> >> > Russ Valentine
> >> > [MVP-Outlook]
> >> > <mfaisald@gmail.com> wrote in message
> >> > news:1152120215.964643.238870@75g2000cwc.googlegroups.com...
> >> >> Hi,
> >> >> I am using Office 2003. When I do mail merge from Outlook, it opens up
> >> >> two MS WORD documents instead of one.
> >> >> Any suggestions please ?
> >> >>
> >> >> Regards,
> >> >> Mo
> >> >>
> >> >
> >> >
> >
Re: Mail Merge from Outlook opens up two MS Word documents. [message #1864] Wed, 05 July 2006 14:36 Go to previous messageGo to next message
russval
Messages: 5004
Registered: June 2006
Senior Member
I've always found that mail merges work better if you blow away the Task
Pane and use only the Mail Merge Toolbar. With that method, I've never had
both documents open at the same time until I execute the merge, and the
interface is more intuitive.

--
Russ Valentine
[MVP-Outlook]
<mfaisald@gmail.com> wrote in message
news:1152134768.760379.248830@j8g2000cwa.googlegroups.com...
> Its not causing a problem as such but I was just wondering if its
> possible to display only one document instead of two.
> But I really appreciate for sharing your time and thoughts with me.
>
> Best Regards,
>
> Russ Valentine [MVP-Outlook] wrote:
>> Eventually, yes. When you select "New Document" as your merge type, you
>> will
>> get both the merge setup document and the document that is the output of
>> the
>> merge.
>> Is it causing a problem?
>> --
>> Russ Valentine
>> [MVP-Outlook]
>> <mfaisald@gmail.com> wrote in message
>> news:1152131108.559628.176090@m73g2000cwd.googlegroups.com...
>> > Thank you both of you for taking time to read and reply;
>> >
>> > So from your response I understand that its normal behavior and that
>> > feature can't be disabled. I mean either from Taskpane or Toolbar we
>> > have to face two documents eventually. Am I right ?
>> >
>> >
>> > Sue Mosher [MVP-Outlook] wrote:
>> >> FWIW, I've seen other reports of this, but couldn't duplicate it.
>> >>
>> >> --
>> >> Sue Mosher, Outlook MVP
>> >> Author of Configuring Microsoft Outlook 2003
>> >> http://www.turtleflock.com/olconfig/index.htm
>> >> and Microsoft Outlook Programming - Jumpstart for
>> >> Administrators, Power Users, and Developers
>> >> http://www.outlookcode.com/jumpstart.aspx
>> >>
>> >> "Russ Valentine [MVP-Outlook]" <russval@gmail.com> wrote in message
>> >> news:uZYcudGoGHA.4108@TK2MSFTNGP05.phx.gbl...
>> >> > Sounds normal to me, depending on how you're doing the merge.
>> >> > But then you never said how you were doing the merge, so no one can
>> >> > say.
>> >> > --
>> >> > Russ Valentine
>> >> > [MVP-Outlook]
>> >> > <mfaisald@gmail.com> wrote in message
>> >> > news:1152120215.964643.238870@75g2000cwc.googlegroups.com...
>> >> >> Hi,
>> >> >> I am using Office 2003. When I do mail merge from Outlook, it opens
>> >> >> up
>> >> >> two MS WORD documents instead of one.
>> >> >> Any suggestions please ?
>> >> >>
>> >> >> Regards,
>> >> >> Mo
>> >> >>
>> >> >
>> >> >
>> >
>
Re: Mail Merge from Outlook opens up two MS Word documents. [message #1947] Thu, 06 July 2006 06:34 Go to previous messageGo to next message
mfaisald
Messages: 8
Registered: July 2006
Junior Member
Sorry to bother you again folks,

I just tried on one of my colleagues computer; followed same steps as I
was doing on my machine and on his computer only one WORD document came
up instead of two. I used Taskpane instead of Toolbar. I am thinking to
reload Office 2003 to see if it works.


Russ Valentine [MVP-Outlook] wrote:
> I've always found that mail merges work better if you blow away the Task
> Pane and use only the Mail Merge Toolbar. With that method, I've never had
> both documents open at the same time until I execute the merge, and the
> interface is more intuitive.
>
> --
> Russ Valentine
> [MVP-Outlook]
> <mfaisald@gmail.com> wrote in message
> news:1152134768.760379.248830@j8g2000cwa.googlegroups.com...
> > Its not causing a problem as such but I was just wondering if its
> > possible to display only one document instead of two.
> > But I really appreciate for sharing your time and thoughts with me.
> >
> > Best Regards,
> >
> > Russ Valentine [MVP-Outlook] wrote:
> >> Eventually, yes. When you select "New Document" as your merge type, you
> >> will
> >> get both the merge setup document and the document that is the output of
> >> the
> >> merge.
> >> Is it causing a problem?
> >> --
> >> Russ Valentine
> >> [MVP-Outlook]
> >> <mfaisald@gmail.com> wrote in message
> >> news:1152131108.559628.176090@m73g2000cwd.googlegroups.com...
> >> > Thank you both of you for taking time to read and reply;
> >> >
> >> > So from your response I understand that its normal behavior and that
> >> > feature can't be disabled. I mean either from Taskpane or Toolbar we
> >> > have to face two documents eventually. Am I right ?
> >> >
> >> >
> >> > Sue Mosher [MVP-Outlook] wrote:
> >> >> FWIW, I've seen other reports of this, but couldn't duplicate it.
> >> >>
> >> >> --
> >> >> Sue Mosher, Outlook MVP
> >> >> Author of Configuring Microsoft Outlook 2003
> >> >> http://www.turtleflock.com/olconfig/index.htm
> >> >> and Microsoft Outlook Programming - Jumpstart for
> >> >> Administrators, Power Users, and Developers
> >> >> http://www.outlookcode.com/jumpstart.aspx
> >> >>
> >> >> "Russ Valentine [MVP-Outlook]" <russval@gmail.com> wrote in message
> >> >> news:uZYcudGoGHA.4108@TK2MSFTNGP05.phx.gbl...
> >> >> > Sounds normal to me, depending on how you're doing the merge.
> >> >> > But then you never said how you were doing the merge, so no one can
> >> >> > say.
> >> >> > --
> >> >> > Russ Valentine
> >> >> > [MVP-Outlook]
> >> >> > <mfaisald@gmail.com> wrote in message
> >> >> > news:1152120215.964643.238870@75g2000cwc.googlegroups.com...
> >> >> >> Hi,
> >> >> >> I am using Office 2003. When I do mail merge from Outlook, it opens
> >> >> >> up
> >> >> >> two MS WORD documents instead of one.
> >> >> >> Any suggestions please ?
> >> >> >>
> >> >> >> Regards,
> >> >> >> Mo
> >> >> >>
> >> >> >
> >> >> >
> >> >
> >
Re: Mail Merge from Outlook opens up two MS Word documents. [message #2005] Thu, 06 July 2006 13:44 Go to previous message
russval
Messages: 5004
Registered: June 2006
Senior Member
Do whatever you want. I can't repro your behavior. I suspect your cure may
be worse than the disease.
--
Russ Valentine
[MVP-Outlook]
<mfaisald@gmail.com> wrote in message
news:1152192849.672013.212890@j8g2000cwa.googlegroups.com...
> Sorry to bother you again folks,
>
> I just tried on one of my colleagues computer; followed same steps as I
> was doing on my machine and on his computer only one WORD document came
> up instead of two. I used Taskpane instead of Toolbar. I am thinking to
> reload Office 2003 to see if it works.
>
>
> Russ Valentine [MVP-Outlook] wrote:
>> I've always found that mail merges work better if you blow away the Task
>> Pane and use only the Mail Merge Toolbar. With that method, I've never
>> had
>> both documents open at the same time until I execute the merge, and the
>> interface is more intuitive.
>>
>> --
>> Russ Valentine
>> [MVP-Outlook]
>> <mfaisald@gmail.com> wrote in message
>> news:1152134768.760379.248830@j8g2000cwa.googlegroups.com...
>> > Its not causing a problem as such but I was just wondering if its
>> > possible to display only one document instead of two.
>> > But I really appreciate for sharing your time and thoughts with me.
>> >
>> > Best Regards,
>> >
>> > Russ Valentine [MVP-Outlook] wrote:
>> >> Eventually, yes. When you select "New Document" as your merge type,
>> >> you
>> >> will
>> >> get both the merge setup document and the document that is the output
>> >> of
>> >> the
>> >> merge.
>> >> Is it causing a problem?
>> >> --
>> >> Russ Valentine
>> >> [MVP-Outlook]
>> >> <mfaisald@gmail.com> wrote in message
>> >> news:1152131108.559628.176090@m73g2000cwd.googlegroups.com...
>> >> > Thank you both of you for taking time to read and reply;
>> >> >
>> >> > So from your response I understand that its normal behavior and that
>> >> > feature can't be disabled. I mean either from Taskpane or Toolbar we
>> >> > have to face two documents eventually. Am I right ?
>> >> >
>> >> >
>> >> > Sue Mosher [MVP-Outlook] wrote:
>> >> >> FWIW, I've seen other reports of this, but couldn't duplicate it.
>> >> >>
>> >> >> --
>> >> >> Sue Mosher, Outlook MVP
>> >> >> Author of Configuring Microsoft Outlook 2003
>> >> >> http://www.turtleflock.com/olconfig/index.htm
>> >> >> and Microsoft Outlook Programming - Jumpstart for
>> >> >> Administrators, Power Users, and Developers
>> >> >> http://www.outlookcode.com/jumpstart.aspx
>> >> >>
>> >> >> "Russ Valentine [MVP-Outlook]" <russval@gmail.com> wrote in message
>> >> >> news:uZYcudGoGHA.4108@TK2MSFTNGP05.phx.gbl...
>> >> >> > Sounds normal to me, depending on how you're doing the merge.
>> >> >> > But then you never said how you were doing the merge, so no one
>> >> >> > can
>> >> >> > say.
>> >> >> > --
>> >> >> > Russ Valentine
>> >> >> > [MVP-Outlook]
>> >> >> > <mfaisald@gmail.com> wrote in message
>> >> >> > news:1152120215.964643.238870@75g2000cwc.googlegroups.com...
>> >> >> >> Hi,
>> >> >> >> I am using Office 2003. When I do mail merge from Outlook, it
>> >> >> >> opens
>> >> >> >> up
>> >> >> >> two MS WORD documents instead of one.
>> >> >> >> Any suggestions please ?
>> >> >> >>
>> >> >> >> Regards,
>> >> >> >> Mo
>> >> >> >>
>> >> >> >
>> >> >> >
>> >> >
>> >
>
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