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Automatic response to emails based on words in subject or body [message #238201] Sat, 27 October 2007 18:40 Go to next message
Erin
Messages: 34
Registered: July 2006
Member
I would like to respond automatically to people who request files and can't
automate the process. I'm sure it's simple, and I'm missing something.

Example: I receive an email that requests info on a project. If it contains
keywords 'send me' 'Dallas installation' and 'progress report' I would like
it to respond with a template that includes an attachment. i.e. one rule
would send the progress report on Dallas, another on Flagstaff installation
etc. The key is that in each it would formulate a response based on matching
words, and respond and automatically and attach the correct file based on
words in the message.

Possible or am I dreaming?

Thank you, Erin
Re: Automatic response to emails based on words in subject or body [message #238255] Sun, 28 October 2007 03:30 Go to previous messageGo to next message
Erin
Messages: 34
Registered: July 2006
Member
Some systems are running Outlook 2007, most are still on Outlook 2003 (all on
xp) . (still uncertain) I'm familiar with the rules wizard. However each
time I try to do it it won't allow me (or I don't know how) to select an
attachment or reply. There is the run a command line, but all options are
blank. It may be relevant that we are not using an internal mail server.
Thanks, I appreciate the response. -Erin

"Sue Mosher [MVP-Outlook]" wrote:

> The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.
> --
> Sue Mosher, Outlook MVP
> Author of Microsoft Outlook 2007 Programming:
> Jumpstart for Power Users and Administrators
> http://www.outlookcode.com/article.aspx?id=54
>
>
> "Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
> >I would like to respond automatically to people who request files and can't
> > automate the process. I'm sure it's simple, and I'm missing something.
> >
> > Example: I receive an email that requests info on a project. If it contains
> > keywords 'send me' 'Dallas installation' and 'progress report' I would like
> > it to respond with a template that includes an attachment. i.e. one rule
> > would send the progress report on Dallas, another on Flagstaff installation
> > etc. The key is that in each it would formulate a response based on matching
> > words, and respond and automatically and attach the correct file based on
> > words in the message.
> >
> > Possible or am I dreaming?
> >
> > Thank you, Erin
>
Re: Automatic response to emails based on words in subject or body [message #258207] Sat, 27 October 2007 20:39 Go to previous message
suemvp
Messages: 18932
Registered: May 2006
Senior Member
The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
>I would like to respond automatically to people who request files and can't
> automate the process. I'm sure it's simple, and I'm missing something.
>
> Example: I receive an email that requests info on a project. If it contains
> keywords 'send me' 'Dallas installation' and 'progress report' I would like
> it to respond with a template that includes an attachment. i.e. one rule
> would send the progress report on Dallas, another on Flagstaff installation
> etc. The key is that in each it would formulate a response based on matching
> words, and respond and automatically and attach the correct file based on
> words in the message.
>
> Possible or am I dreaming?
>
> Thank you, Erin
Re: Automatic response to emails based on words in subject or body [message #258209] Sun, 28 October 2007 03:30 Go to previous message
Erin
Messages: 34
Registered: July 2006
Member
Some systems are running Outlook 2007, most are still on Outlook 2003 (all on
xp) . (still uncertain) I'm familiar with the rules wizard. However each
time I try to do it it won't allow me (or I don't know how) to select an
attachment or reply. There is the run a command line, but all options are
blank. It may be relevant that we are not using an internal mail server.
Thanks, I appreciate the response. -Erin

"Sue Mosher [MVP-Outlook]" wrote:

> The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.
> --
> Sue Mosher, Outlook MVP
> Author of Microsoft Outlook 2007 Programming:
> Jumpstart for Power Users and Administrators
> http://www.outlookcode.com/article.aspx?id=54
>
>
> "Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
> >I would like to respond automatically to people who request files and can't
> > automate the process. I'm sure it's simple, and I'm missing something.
> >
> > Example: I receive an email that requests info on a project. If it contains
> > keywords 'send me' 'Dallas installation' and 'progress report' I would like
> > it to respond with a template that includes an attachment. i.e. one rule
> > would send the progress report on Dallas, another on Flagstaff installation
> > etc. The key is that in each it would formulate a response based on matching
> > words, and respond and automatically and attach the correct file based on
> > words in the message.
> >
> > Possible or am I dreaming?
> >
> > Thank you, Erin
>
Re: Automatic response to emails based on words in subject or body [message #258210] Sun, 28 October 2007 05:55 Go to previous message
suemvp
Messages: 18932
Registered: May 2006
Senior Member
To use the reply rule, you need to create the reply message first, saving it as an .oft file.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Erin" <Erin@discussions.microsoft.com> wrote in message news:5A37CAEF-0C69-4B22-9A47-5467F5A9331A@microsoft.com...
> Some systems are running Outlook 2007, most are still on Outlook 2003 (all on
> xp) . (still uncertain) I'm familiar with the rules wizard. However each
> time I try to do it it won't allow me (or I don't know how) to select an
> attachment or reply. There is the run a command line, but all options are
> blank. It may be relevant that we are not using an internal mail server.
> Thanks, I appreciate the response. -Erin
>
> "Sue Mosher [MVP-Outlook]" wrote:
>
>> The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.

>>
>> "Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
>> >I would like to respond automatically to people who request files and can't
>> > automate the process. I'm sure it's simple, and I'm missing something.
>> >
>> > Example: I receive an email that requests info on a project. If it contains
>> > keywords 'send me' 'Dallas installation' and 'progress report' I would like
>> > it to respond with a template that includes an attachment. i.e. one rule
>> > would send the progress report on Dallas, another on Flagstaff installation
>> > etc. The key is that in each it would formulate a response based on matching
>> > words, and respond and automatically and attach the correct file based on
>> > words in the message.
>> >
>> > Possible or am I dreaming?
>> >
>> > Thank you, Erin
>>
Re: Automatic response to emails based on words in subject or body [message #258846] Sat, 27 October 2007 20:39 Go to previous message
suemvp
Messages: 18932
Registered: May 2006
Senior Member
The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
>I would like to respond automatically to people who request files and can't
> automate the process. I'm sure it's simple, and I'm missing something.
>
> Example: I receive an email that requests info on a project. If it contains
> keywords 'send me' 'Dallas installation' and 'progress report' I would like
> it to respond with a template that includes an attachment. i.e. one rule
> would send the progress report on Dallas, another on Flagstaff installation
> etc. The key is that in each it would formulate a response based on matching
> words, and respond and automatically and attach the correct file based on
> words in the message.
>
> Possible or am I dreaming?
>
> Thank you, Erin
Re: Automatic response to emails based on words in subject or body [message #258848] Sun, 28 October 2007 03:30 Go to previous message
Erin
Messages: 34
Registered: July 2006
Member
Some systems are running Outlook 2007, most are still on Outlook 2003 (all on
xp) . (still uncertain) I'm familiar with the rules wizard. However each
time I try to do it it won't allow me (or I don't know how) to select an
attachment or reply. There is the run a command line, but all options are
blank. It may be relevant that we are not using an internal mail server.
Thanks, I appreciate the response. -Erin

"Sue Mosher [MVP-Outlook]" wrote:

> The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.
> --
> Sue Mosher, Outlook MVP
> Author of Microsoft Outlook 2007 Programming:
> Jumpstart for Power Users and Administrators
> http://www.outlookcode.com/article.aspx?id=54
>
>
> "Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
> >I would like to respond automatically to people who request files and can't
> > automate the process. I'm sure it's simple, and I'm missing something.
> >
> > Example: I receive an email that requests info on a project. If it contains
> > keywords 'send me' 'Dallas installation' and 'progress report' I would like
> > it to respond with a template that includes an attachment. i.e. one rule
> > would send the progress report on Dallas, another on Flagstaff installation
> > etc. The key is that in each it would formulate a response based on matching
> > words, and respond and automatically and attach the correct file based on
> > words in the message.
> >
> > Possible or am I dreaming?
> >
> > Thank you, Erin
>
Re: Automatic response to emails based on words in subject or body [message #258849] Sun, 28 October 2007 05:55 Go to previous message
suemvp
Messages: 18932
Registered: May 2006
Senior Member
To use the reply rule, you need to create the reply message first, saving it as an .oft file.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Erin" <Erin@discussions.microsoft.com> wrote in message news:5A37CAEF-0C69-4B22-9A47-5467F5A9331A@microsoft.com...
> Some systems are running Outlook 2007, most are still on Outlook 2003 (all on
> xp) . (still uncertain) I'm familiar with the rules wizard. However each
> time I try to do it it won't allow me (or I don't know how) to select an
> attachment or reply. There is the run a command line, but all options are
> blank. It may be relevant that we are not using an internal mail server.
> Thanks, I appreciate the response. -Erin
>
> "Sue Mosher [MVP-Outlook]" wrote:
>
>> The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.

>>
>> "Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
>> >I would like to respond automatically to people who request files and can't
>> > automate the process. I'm sure it's simple, and I'm missing something.
>> >
>> > Example: I receive an email that requests info on a project. If it contains
>> > keywords 'send me' 'Dallas installation' and 'progress report' I would like
>> > it to respond with a template that includes an attachment. i.e. one rule
>> > would send the progress report on Dallas, another on Flagstaff installation
>> > etc. The key is that in each it would formulate a response based on matching
>> > words, and respond and automatically and attach the correct file based on
>> > words in the message.
>> >
>> > Possible or am I dreaming?
>> >
>> > Thank you, Erin
>>
Re: Automatic response to emails based on words in subject or body [message #259555] Sat, 27 October 2007 20:39 Go to previous message
suemvp
Messages: 18932
Registered: May 2006
Senior Member
The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
>I would like to respond automatically to people who request files and can't
> automate the process. I'm sure it's simple, and I'm missing something.
>
> Example: I receive an email that requests info on a project. If it contains
> keywords 'send me' 'Dallas installation' and 'progress report' I would like
> it to respond with a template that includes an attachment. i.e. one rule
> would send the progress report on Dallas, another on Flagstaff installation
> etc. The key is that in each it would formulate a response based on matching
> words, and respond and automatically and attach the correct file based on
> words in the message.
>
> Possible or am I dreaming?
>
> Thank you, Erin
Re: Automatic response to emails based on words in subject or body [message #259557] Sun, 28 October 2007 03:30 Go to previous message
Erin
Messages: 34
Registered: July 2006
Member
Some systems are running Outlook 2007, most are still on Outlook 2003 (all on
xp) . (still uncertain) I'm familiar with the rules wizard. However each
time I try to do it it won't allow me (or I don't know how) to select an
attachment or reply. There is the run a command line, but all options are
blank. It may be relevant that we are not using an internal mail server.
Thanks, I appreciate the response. -Erin

"Sue Mosher [MVP-Outlook]" wrote:

> The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.
> --
> Sue Mosher, Outlook MVP
> Author of Microsoft Outlook 2007 Programming:
> Jumpstart for Power Users and Administrators
> http://www.outlookcode.com/article.aspx?id=54
>
>
> "Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
> >I would like to respond automatically to people who request files and can't
> > automate the process. I'm sure it's simple, and I'm missing something.
> >
> > Example: I receive an email that requests info on a project. If it contains
> > keywords 'send me' 'Dallas installation' and 'progress report' I would like
> > it to respond with a template that includes an attachment. i.e. one rule
> > would send the progress report on Dallas, another on Flagstaff installation
> > etc. The key is that in each it would formulate a response based on matching
> > words, and respond and automatically and attach the correct file based on
> > words in the message.
> >
> > Possible or am I dreaming?
> >
> > Thank you, Erin
>
Re: Automatic response to emails based on words in subject or body [message #259558] Sun, 28 October 2007 05:55 Go to previous message
suemvp
Messages: 18932
Registered: May 2006
Senior Member
To use the reply rule, you need to create the reply message first, saving it as an .oft file.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Erin" <Erin@discussions.microsoft.com> wrote in message news:5A37CAEF-0C69-4B22-9A47-5467F5A9331A@microsoft.com...
> Some systems are running Outlook 2007, most are still on Outlook 2003 (all on
> xp) . (still uncertain) I'm familiar with the rules wizard. However each
> time I try to do it it won't allow me (or I don't know how) to select an
> attachment or reply. There is the run a command line, but all options are
> blank. It may be relevant that we are not using an internal mail server.
> Thanks, I appreciate the response. -Erin
>
> "Sue Mosher [MVP-Outlook]" wrote:
>
>> The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.

>>
>> "Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
>> >I would like to respond automatically to people who request files and can't
>> > automate the process. I'm sure it's simple, and I'm missing something.
>> >
>> > Example: I receive an email that requests info on a project. If it contains
>> > keywords 'send me' 'Dallas installation' and 'progress report' I would like
>> > it to respond with a template that includes an attachment. i.e. one rule
>> > would send the progress report on Dallas, another on Flagstaff installation
>> > etc. The key is that in each it would formulate a response based on matching
>> > words, and respond and automatically and attach the correct file based on
>> > words in the message.
>> >
>> > Possible or am I dreaming?
>> >
>> > Thank you, Erin
>>
Re: Automatic response to emails based on words in subject or body [message #260199] Sat, 27 October 2007 20:39 Go to previous message
suemvp
Messages: 18932
Registered: May 2006
Senior Member
The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
>I would like to respond automatically to people who request files and can't
> automate the process. I'm sure it's simple, and I'm missing something.
>
> Example: I receive an email that requests info on a project. If it contains
> keywords 'send me' 'Dallas installation' and 'progress report' I would like
> it to respond with a template that includes an attachment. i.e. one rule
> would send the progress report on Dallas, another on Flagstaff installation
> etc. The key is that in each it would formulate a response based on matching
> words, and respond and automatically and attach the correct file based on
> words in the message.
>
> Possible or am I dreaming?
>
> Thank you, Erin
Re: Automatic response to emails based on words in subject or body [message #260201] Sun, 28 October 2007 03:30 Go to previous message
Erin
Messages: 34
Registered: July 2006
Member
Some systems are running Outlook 2007, most are still on Outlook 2003 (all on
xp) . (still uncertain) I'm familiar with the rules wizard. However each
time I try to do it it won't allow me (or I don't know how) to select an
attachment or reply. There is the run a command line, but all options are
blank. It may be relevant that we are not using an internal mail server.
Thanks, I appreciate the response. -Erin

"Sue Mosher [MVP-Outlook]" wrote:

> The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.
> --
> Sue Mosher, Outlook MVP
> Author of Microsoft Outlook 2007 Programming:
> Jumpstart for Power Users and Administrators
> http://www.outlookcode.com/article.aspx?id=54
>
>
> "Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
> >I would like to respond automatically to people who request files and can't
> > automate the process. I'm sure it's simple, and I'm missing something.
> >
> > Example: I receive an email that requests info on a project. If it contains
> > keywords 'send me' 'Dallas installation' and 'progress report' I would like
> > it to respond with a template that includes an attachment. i.e. one rule
> > would send the progress report on Dallas, another on Flagstaff installation
> > etc. The key is that in each it would formulate a response based on matching
> > words, and respond and automatically and attach the correct file based on
> > words in the message.
> >
> > Possible or am I dreaming?
> >
> > Thank you, Erin
>
Re: Automatic response to emails based on words in subject or body [message #260202] Sun, 28 October 2007 05:55 Go to previous message
suemvp
Messages: 18932
Registered: May 2006
Senior Member
To use the reply rule, you need to create the reply message first, saving it as an .oft file.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Erin" <Erin@discussions.microsoft.com> wrote in message news:5A37CAEF-0C69-4B22-9A47-5467F5A9331A@microsoft.com...
> Some systems are running Outlook 2007, most are still on Outlook 2003 (all on
> xp) . (still uncertain) I'm familiar with the rules wizard. However each
> time I try to do it it won't allow me (or I don't know how) to select an
> attachment or reply. There is the run a command line, but all options are
> blank. It may be relevant that we are not using an internal mail server.
> Thanks, I appreciate the response. -Erin
>
> "Sue Mosher [MVP-Outlook]" wrote:
>
>> The rules wizard is what you need to use for this, but the details depend on your Outlook version and whether you're mailing with an Exchange account.

>>
>> "Erin" <Erin@discussions.microsoft.com> wrote in message news:384FB90D-1A5B-472F-BF9A-8BDAC926E936@microsoft.com...
>> >I would like to respond automatically to people who request files and can't
>> > automate the process. I'm sure it's simple, and I'm missing something.
>> >
>> > Example: I receive an email that requests info on a project. If it contains
>> > keywords 'send me' 'Dallas installation' and 'progress report' I would like
>> > it to respond with a template that includes an attachment. i.e. one rule
>> > would send the progress report on Dallas, another on Flagstaff installation
>> > etc. The key is that in each it would formulate a response based on matching
>> > words, and respond and automatically and attach the correct file based on
>> > words in the message.
>> >
>> > Possible or am I dreaming?
>> >
>> > Thank you, Erin
>>
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