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Outlook Personal Folders Backup Tool? [message #44698] Sat, 21 October 2006 20:13 Go to next message
Lou Messina
Messages: 10
Registered: October 2006
Junior Member
There is an optional "Outlook Personal Folders Backup Tool"
( http://www.microsoft.com/downloads/details.aspx?FamilyID=8b0 81f3a-b7d0-4b16-b8af-5a6322f4fd01&DisplayLang=en) and
( http://office.microsoft.com/en-us/assistance/HA010875321033. aspx).

If I read the description correctly, the tool backs-up your Outlook Personal
Folders (or pre-selected Personal Folders) to your hard drive according to a
pre-set schedule.

What is the benefit of backing-up to the same drive?

What is the benefit of installing this utility assuming one has a backup
utility that backs-up pre-selected folders/files on a pre-set schedule?

My interest is in backing-up for security reasons, and not sharing any
folders/files (an option described in the utility description).

Lou Messina
Re: Outlook Personal Folders Backup Tool? [message #45192] Mon, 23 October 2006 11:47 Go to previous messageGo to next message
Lou Messina
Messages: 10
Registered: October 2006
Junior Member
Thanks Roady. That makes it easier to understand.

U DA MAN!

Lou Messina

--

"Roady [MVP]" wrote:

> "What is the benefit of backing-up to the same drive?"
> Recover from a corrupted file, accidental e-mail deletions, import going
> wrong, etc...
>
> "What is the benefit of installing this utility assuming one has a backup
> utility that backs-up pre-selected folders/files on a pre-set schedule?"
> You are free to use any other backup solution you find handy.
>
> "My interest is in backing-up for security reasons, and not sharing any
> folders/files (an option described in the utility description)."
> The sharing remark is a bit weird IMHO. Yes, you can create a "sharing
> construction" with this tool but I don't see it as its main functionality
> but more an abuse of it (like using signatures to insert text blocks).
> Frequent back-ups to an external medium and storing them safely off site is
> one of the most used and proven method of backing up your data.
>
> Oh, and don't forget to test your backups every now and then. You won't be
> the first finding out that all your backups were corrupted right when you
> need them.
>
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
RE: Outlook Personal Folders Backup Tool? [message #45745] Tue, 24 October 2006 23:55 Go to previous messageGo to next message
Jane Schmidt
Messages: 7
Registered: October 2006
Junior Member
I only see the option that it reminds you of doing a backup.
Can the backuo be done automaticly in the background?

"Lou Messina" wrote:

> There is an optional "Outlook Personal Folders Backup Tool"
> ( http://www.microsoft.com/downloads/details.aspx?FamilyID=8b0 81f3a-b7d0-4b16-b8af-5a6322f4fd01&DisplayLang=en) and
> ( http://office.microsoft.com/en-us/assistance/HA010875321033. aspx).
>
> If I read the description correctly, the tool backs-up your Outlook Personal
> Folders (or pre-selected Personal Folders) to your hard drive according to a
> pre-set schedule.
>
> What is the benefit of backing-up to the same drive?
>
> What is the benefit of installing this utility assuming one has a backup
> utility that backs-up pre-selected folders/files on a pre-set schedule?
>
> My interest is in backing-up for security reasons, and not sharing any
> folders/files (an option described in the utility description).
>
> Lou Messina
Re: Outlook Personal Folders Backup Tool? [message #45913] Wed, 25 October 2006 08:16 Go to previous messageGo to next message
Brian Tillman
Messages: 25117
Registered: June 2006
Senior Member
Jane Schmidt <JaneSchmidt@discussions.microsoft.com> wrote:

> I only see the option that it reminds you of doing a backup.
> Can the backuo be done automaticly in the background?

There's no way to make a reliable backup of a PST as long as Outlook is
open.
--
Brian Tillman
RE: Outlook Personal Folders Backup Tool? [message #46673] Thu, 26 October 2006 18:09 Go to previous messageGo to next message
Lou Messina
Messages: 10
Registered: October 2006
Junior Member
If you go to the first link in my original post
( http://www.microsoft.com/downloads/details.aspx?FamilyID=8b0 81f3a-b7d0-4b16-b8af-5a6322f4fd01&DisplayLang=en#Overvie w),
read the second paragraph under Overview:

"Backing up your Microsoft Outlook information is quicker and easier with
the Personal Folders Backup feature. Personal Folders Backup creates backup
copies of your .PST files at regular intervals, in Outlook 2000 and later
versions, making it easy to keep all of your Outlook folders safely backed
up."

Depending on the version of Outlook you're running, you may not be able to
access the link.

Lou Messina

--
"Jane Schmidt" wrote:

I only see the option that it reminds you of doing a backup. Can the backuo
be done automaticly in the background?
RE: Outlook Personal Folders Backup Tool? [message #46676] Thu, 26 October 2006 18:28 Go to previous messageGo to next message
Lou Messina
Messages: 10
Registered: October 2006
Junior Member
My original reference to "sharing" may have been incorrect. I based that
assumption to the tool's description as being able to:

-Backup;
-Archive; and
-Export.

"Exporting" is defined in the tool's description as copying to another
location. However, I'm uncertain if that means you can share the files if
exported to a network shared folder.

Lou Messina

--
"Jane Schmidt" wrote:

I only see the option that it reminds you of doing a backup. Can the backuo
be done automaticly in the background?
Re: Outlook Personal Folders Backup Tool? [message #46817] Fri, 27 October 2006 05:21 Go to previous messageGo to next message
newsgroups_DELETE_
Messages: 18357
Registered: July 2006
Senior Member
All it does is creating a copy of the pst-file to your specified backup
location. If this is a location of a network drive someone else can connect
to then indeed you are "abusing" the tool for sharing capabilities. Since
now someone else can make changes to this copy I wouldn't consider it a
backup anymore. By definition they should be stored on a safe read only
location.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
"Lou Messina" <LouMessina@discussions.microsoft.com> wrote in message
news:6D21FBF2-45ED-450E-BB6A-F787ADEE37EA@microsoft.com...
My original reference to "sharing" may have been incorrect. I based that
assumption to the tool's description as being able to:

-Backup;
-Archive; and
-Export.

"Exporting" is defined in the tool's description as copying to another
location. However, I'm uncertain if that means you can share the files if
exported to a network shared folder.

Lou Messina

--
"Jane Schmidt" wrote:

I only see the option that it reminds you of doing a backup. Can the backuo
be done automaticly in the background?
Re: Outlook Personal Folders Backup Tool? [message #46926] Fri, 27 October 2006 09:36 Go to previous messageGo to next message
Lou Messina
Messages: 10
Registered: October 2006
Junior Member
The ability to alter files didn't occur to me. That's a significant point.

Lou Messina

--
"Roady [MVP]" wrote:

All it does is creating a copy of the pst-file to your specified backup
location. If this is a location of a network drive someone else can connect
to then indeed you are "abusing" the tool for sharing capabilities. Since now
someone else can make changes to this copy I wouldn't consider it a backup
anymore. By definition they should be stored on a safe read only location.

Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com
Outlook FAQ, HowTo, Downloads, Add-Ins and more
Re: Outlook Personal Folders Backup Tool? [message #77087] Sun, 22 October 2006 03:44 Go to previous messageGo to next message
newsgroups_DELETE_
Messages: 18357
Registered: July 2006
Senior Member
"What is the benefit of backing-up to the same drive?"
Recover from a corrupted file, accidental e-mail deletions, import going
wrong, etc...

"What is the benefit of installing this utility assuming one has a backup
utility that backs-up pre-selected folders/files on a pre-set schedule?"
You are free to use any other backup solution you find handy.

"My interest is in backing-up for security reasons, and not sharing any
folders/files (an option described in the utility description)."
The sharing remark is a bit weird IMHO. Yes, you can create a "sharing
construction" with this tool but I don't see it as its main functionality
but more an abuse of it (like using signatures to insert text blocks).
Frequent back-ups to an external medium and storing them safely off site is
one of the most used and proven method of backing up your data.

Oh, and don't forget to test your backups every now and then. You won't be
the first finding out that all your backups were corrupted right when you
need them.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
"Lou Messina" <LouMessina@discussions.microsoft.com> wrote in message
news:FCEF8008-8C4F-4480-81A9-C4DB8F48420B@microsoft.com...
There is an optional "Outlook Personal Folders Backup Tool"
( http://www.microsoft.com/downloads/details.aspx?FamilyID=8b0 81f3a-b7d0-4b16-b8af-5a6322f4fd01&DisplayLang=en)
and
( http://office.microsoft.com/en-us/assistance/HA010875321033. aspx).

If I read the description correctly, the tool backs-up your Outlook Personal
Folders (or pre-selected Personal Folders) to your hard drive according to a
pre-set schedule.

What is the benefit of backing-up to the same drive?

What is the benefit of installing this utility assuming one has a backup
utility that backs-up pre-selected folders/files on a pre-set schedule?

My interest is in backing-up for security reasons, and not sharing any
folders/files (an option described in the utility description).

Lou Messina
Re: Outlook Personal Folders Backup Tool? [message #77457] Mon, 23 October 2006 11:47 Go to previous messageGo to next message
Lou Messina
Messages: 10
Registered: October 2006
Junior Member
Thanks Roady. That makes it easier to understand.

U DA MAN!

Lou Messina

--

"Roady [MVP]" wrote:

> "What is the benefit of backing-up to the same drive?"
> Recover from a corrupted file, accidental e-mail deletions, import going
> wrong, etc...
>
> "What is the benefit of installing this utility assuming one has a backup
> utility that backs-up pre-selected folders/files on a pre-set schedule?"
> You are free to use any other backup solution you find handy.
>
> "My interest is in backing-up for security reasons, and not sharing any
> folders/files (an option described in the utility description)."
> The sharing remark is a bit weird IMHO. Yes, you can create a "sharing
> construction" with this tool but I don't see it as its main functionality
> but more an abuse of it (like using signatures to insert text blocks).
> Frequent back-ups to an external medium and storing them safely off site is
> one of the most used and proven method of backing up your data.
>
> Oh, and don't forget to test your backups every now and then. You won't be
> the first finding out that all your backups were corrupted right when you
> need them.
>
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
Re: Outlook Personal Folders Backup Tool? [message #77522] Mon, 23 October 2006 17:37 Go to previous messageGo to next message
newsgroups_DELETE_
Messages: 18357
Registered: July 2006
Senior Member
You're welcome! :-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
"Lou Messina" <LouMessina@discussions.microsoft.com> wrote in message
news:9982814F-CC2A-4D9C-9FA1-871D5A50C38B@microsoft.com...
Thanks Roady. That makes it easier to understand.

U DA MAN!

Lou Messina

--

"Roady [MVP]" wrote:

> "What is the benefit of backing-up to the same drive?"
> Recover from a corrupted file, accidental e-mail deletions, import going
> wrong, etc...
>
> "What is the benefit of installing this utility assuming one has a backup
> utility that backs-up pre-selected folders/files on a pre-set schedule?"
> You are free to use any other backup solution you find handy.
>
> "My interest is in backing-up for security reasons, and not sharing any
> folders/files (an option described in the utility description)."
> The sharing remark is a bit weird IMHO. Yes, you can create a "sharing
> construction" with this tool but I don't see it as its main functionality
> but more an abuse of it (like using signatures to insert text blocks).
> Frequent back-ups to an external medium and storing them safely off site
> is
> one of the most used and proven method of backing up your data.
>
> Oh, and don't forget to test your backups every now and then. You won't be
> the first finding out that all your backups were corrupted right when you
> need them.
>
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
RE: Outlook Personal Folders Backup Tool? [message #77846] Tue, 24 October 2006 23:55 Go to previous messageGo to next message
Jane Schmidt
Messages: 7
Registered: October 2006
Junior Member
I only see the option that it reminds you of doing a backup.
Can the backuo be done automaticly in the background?

"Lou Messina" wrote:

> There is an optional "Outlook Personal Folders Backup Tool"
> ( http://www.microsoft.com/downloads/details.aspx?FamilyID=8b0 81f3a-b7d0-4b16-b8af-5a6322f4fd01&DisplayLang=en) and
> ( http://office.microsoft.com/en-us/assistance/HA010875321033. aspx).
>
> If I read the description correctly, the tool backs-up your Outlook Personal
> Folders (or pre-selected Personal Folders) to your hard drive according to a
> pre-set schedule.
>
> What is the benefit of backing-up to the same drive?
>
> What is the benefit of installing this utility assuming one has a backup
> utility that backs-up pre-selected folders/files on a pre-set schedule?
>
> My interest is in backing-up for security reasons, and not sharing any
> folders/files (an option described in the utility description).
>
> Lou Messina
Re: Outlook Personal Folders Backup Tool? [message #77947] Wed, 25 October 2006 08:16 Go to previous messageGo to next message
Brian Tillman
Messages: 25117
Registered: June 2006
Senior Member
Jane Schmidt <JaneSchmidt@discussions.microsoft.com> wrote:

> I only see the option that it reminds you of doing a backup.
> Can the backuo be done automaticly in the background?

There's no way to make a reliable backup of a PST as long as Outlook is
open.
--
Brian Tillman
RE: Outlook Personal Folders Backup Tool? [message #78504] Thu, 26 October 2006 18:09 Go to previous messageGo to next message
Lou Messina
Messages: 10
Registered: October 2006
Junior Member
If you go to the first link in my original post
( http://www.microsoft.com/downloads/details.aspx?FamilyID=8b0 81f3a-b7d0-4b16-b8af-5a6322f4fd01&DisplayLang=en#Overvie w),
read the second paragraph under Overview:

"Backing up your Microsoft Outlook information is quicker and easier with
the Personal Folders Backup feature. Personal Folders Backup creates backup
copies of your .PST files at regular intervals, in Outlook 2000 and later
versions, making it easy to keep all of your Outlook folders safely backed
up."

Depending on the version of Outlook you're running, you may not be able to
access the link.

Lou Messina

--
"Jane Schmidt" wrote:

I only see the option that it reminds you of doing a backup. Can the backuo
be done automaticly in the background?
RE: Outlook Personal Folders Backup Tool? [message #78507] Thu, 26 October 2006 18:28 Go to previous messageGo to next message
Lou Messina
Messages: 10
Registered: October 2006
Junior Member
My original reference to "sharing" may have been incorrect. I based that
assumption to the tool's description as being able to:

-Backup;
-Archive; and
-Export.

"Exporting" is defined in the tool's description as copying to another
location. However, I'm uncertain if that means you can share the files if
exported to a network shared folder.

Lou Messina

--
"Jane Schmidt" wrote:

I only see the option that it reminds you of doing a backup. Can the backuo
be done automaticly in the background?
Re: Outlook Personal Folders Backup Tool? [message #78614] Fri, 27 October 2006 05:21 Go to previous messageGo to next message
newsgroups_DELETE_
Messages: 18357
Registered: July 2006
Senior Member
All it does is creating a copy of the pst-file to your specified backup
location. If this is a location of a network drive someone else can connect
to then indeed you are "abusing" the tool for sharing capabilities. Since
now someone else can make changes to this copy I wouldn't consider it a
backup anymore. By definition they should be stored on a safe read only
location.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
"Lou Messina" <LouMessina@discussions.microsoft.com> wrote in message
news:6D21FBF2-45ED-450E-BB6A-F787ADEE37EA@microsoft.com...
My original reference to "sharing" may have been incorrect. I based that
assumption to the tool's description as being able to:

-Backup;
-Archive; and
-Export.

"Exporting" is defined in the tool's description as copying to another
location. However, I'm uncertain if that means you can share the files if
exported to a network shared folder.

Lou Messina

--
"Jane Schmidt" wrote:

I only see the option that it reminds you of doing a backup. Can the backuo
be done automaticly in the background?
Re: Outlook Personal Folders Backup Tool? [message #78690] Fri, 27 October 2006 09:36 Go to previous messageGo to next message
Lou Messina
Messages: 10
Registered: October 2006
Junior Member
The ability to alter files didn't occur to me. That's a significant point.

Lou Messina

--
"Roady [MVP]" wrote:

All it does is creating a copy of the pst-file to your specified backup
location. If this is a location of a network drive someone else can connect
to then indeed you are "abusing" the tool for sharing capabilities. Since now
someone else can make changes to this copy I wouldn't consider it a backup
anymore. By definition they should be stored on a safe read only location.

Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com
Outlook FAQ, HowTo, Downloads, Add-Ins and more
RE: Outlook Personal Folders Backup Tool? [message #301156] Thu, 15 May 2008 11:04 Go to previous messageGo to next message
RichNRockvilleMD
Messages: 1
Registered: May 2008
Junior Member
I have two people using the same computer on a network, both are
administrators for the domain. I installed the backup tool (LATEST
05/08/2008) and on one user, it works great but when the 2nd user logs on, an
install says that there is backup is already installed and refuses to
install.
Backup does not show up on the 2nd uses file menu in outlook 2003 as it
does when the 1st user is logged on.

No where can I find backup installed on the 2nd users outlook.

What now..???
Rich
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